Administrative Assistant – Flathead Basin Commission

Job Type(s): Administrative
Salary: $18.81 – $21
Deadline: November 11, 2019 12:00 am
Please click here to visit the job posting page

OUR MISSION: To help ensure that Montana’s land and water resources provide benefits for present and future generations. http://www.dnrc.mt.gov/.

This position is located in Missoula in our Conservation & Resource Development Division (CARDD) and is a modified position, meaning funding is requested on a regular basis.  This division is responsible for providing technical and financial assistance to local governments, state agencies and private citizens for conservation, development, protection and management of the state’s natural resources.

At DNRC we are passionate about ensuring that Montana’s land and water resources remain a benefit today and for future generations. We are actively seeking a Administrative Assistant who values the vast resources in our treasure state as much as we do.

What are some benefits that you can expect from working at DNRC?

  • Paid Vacation, Sick Leave and Holidays
  • Health Coverage
  • Retirement Plans
  • Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.  Look here to learn more and see if you may qualify!

The Conservation & Resource Development Division (CARDD) hosts several conservation-based programs which are administratively attached to DNRC. DNRC through CARDD provides human resources, technical, and financial support to the administrative attachments. The administrative attachments are independent divisions of state government that implement unique and complex natural resources programs and initiatives, respectively. Each administrative attachment has a program manager/coordinator, governor-appointed voting members and ex officio (non-voting) members that comprise the board/council/commission. These administrative attachments are responsible for specific duties as outlined in Montana Code Annotated or through other program-specific guidance, administrative rules, and directives.

This position is a Modified Administrative Assistant 3 for the Flathead Basin Commission (FBC) and Upper Columbia Conservation Commission (UC3)will report to the Commission Administrator. The Administrative Assistant  is responsible for providing research, analysis and professional support for the Commission Administrator and both Commissions to facilitate effective meetings, decisions, follow up, and follow through with projects and regular business. Duties also include researching and providing information and assistance to the Commission Administrator, DNRC and other agencies, coworkers and the public to facilitate program operations and to provide customer service; maintaining and reporting on Commission budgets and grants; and researching and assisting with funding opportunities and other program support and coordination.
Fore more information on the FBC & UCplease use the following links.

http://http://flatheadbasincommission.org/

http://dnrc.mt.gov/divisions/cardd/montana-invasive-species-program/uc3

This position provides administrative support to the Commission Administrator and two DNRC administrative attachments (boards and associated committees). To provide programmatic support and/or participate in program delivery to the two attachments as needed. This position performs a variety of other duties in support of ongoing Division and Department operations.  This includes managing special projects, representing the Division or Department at various meetings and conferences, performing other technical and administrative work, and participating in ongoing training and educational programs.

These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent. For a complete job description please contact Shannin Danko @ SDanko@mt.gov.

To apply please submit your State of Montana application along with resume, references & a cover letter. When attaching your documents, you must mark them as “relevant”. This position is open until filled with the first review of applicants on November 8, 2019.

Qualifications:

Minimum Qualifications (Education and Experience):  List the required education and experience required for the first day of work, including alternative methods of acquiring minimum qualifications.

High School Diploma or equivalency plus 2-4 years of job related experience or completion of a work-related vocational program or Associate Degree and 1-2 years of job related experience.

DNRC is most interested in candidates that have the minimum qualification as well as experience in natural resources and the ability to communicate science and conservation to the general public of various backgrounds, ages, and interest levels.

This position requires knowledge of applicable laws, rules and regulations; business administration principles; laws and penalties; bookkeeping principles and techniques; technical writing; database and manual records management; and a progressively responsible knowledge of State, Department, and Board statutes, rules, policies, and objectives. This position also requires knowledge of computer system database and spreadsheet concepts; program management concepts; travel policies and procedures; general governmental or business practices; business communications including business English, spelling, composition and grammar; common math and statistical tools; and office procedures.

A valid driver’s license is required with less than 12 conviction points in the most recent completed 36 months.

 

Applicant Pool Statement:  If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment:  Not Applicable

Job

:  Office/Administrative/Clerical

Salary: $

 18.81 – 21.00  Hourly Benefits Package Eligibility:  Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

:  1 Employee Status:  Regular Schedule:  Full-Time

Shift

:  Day Job

Travel

:  Yes, 15 % of the Time

Primary Location

:  Missoula    Agency:  Department of Natural Resources & Conservation Union:  000 – None Bargaining Unit:  000 – None

Closing Date

:  Ongoing

Required Application Materials:  Cover Letter, Resume, References

Contact Name:  Shannin Danko    Contact Email:  SDanko@mt.gov    Contact Phone:  406-444-0505