Watershed Coordinator, Upper Yellowstone Watershed Basin & Shields Valley Watershed Group

Job Type(s): Administrative, Communications, Programs / Services
Deadline: June 26, 2017 6:00 am
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Upper Yellowstone Watershed Basin  &  Shields Valley Watershed Group



POSITION:  Watershed Coordinator

DEPARTMENT:  Park Conservation District, Upper Yellowstone Watershed Basin, Shields Valley Watershed Group

 ACCOUNTABLE TOConservation District Board of Supervisors and District Administrator

SUMMARY OF WORKConvey the conservation message through educational efforts; performs administrative duties for district and watershed organizations. Performs office duties for the Natural Resources Conservation Service (NRCS) on request.


Nature of Work:  This position performs administrative and secretarial duties requiring attention to accuracy, timeliness, and adherence to regulations.  Position serves as liaison between the district, watersheds, and the community.  Maintains confidentiality of sensitive information, and attend occasional evening meetings.

Personal Contacts:  Greet public and provide assistance in conservation district office; has daily contact with walk-in customers; and contact with the public by telephone and e-mail; frequent contact with NRCS employees.  Position could be asked to work with local schools, teachers, and the community on educational activities.

Supervision Received:  As needed.


Essential Functions: 

  • Position may require the ability to: communicate orally and in writing; maintain records; collect fees; prepare newsletters and reports; operate a computer and use computer software programs; read aerial photos; take minutes; write grants; type; file; answer the phone; use a calculator and other office machines.
  • Assist in greeting customers; providing information; assisting with forms; handling problems and concerns in a timely and friendly manner; referring questions to the appropriate information source; ordering office supplies, materials, and services; tracking receipts; answering the phone; handling incoming and outgoing mail and packages; performing stenographic work; typing reports, memoranda, technical specifications and other materials, and preparing travel claims for supervisors and themselves.
  • Providing leadership in developing strong working relationships among steering committee members, stakeholders, and other federal, state, and local government agencies.
  • Informing watershed groups and the district supervisors of upcoming monthly district and watershed meetings; organizing and editing all incoming information for board meetings; preparing agendas; attending board meetings; documenting and transcribing minutes; distributing approved minutes to appropriate offices, and filing minutes.
  • Meeting and coordinating the needs of the annual plan of operation as established by the Board; preparing reports and providing supervisors and NRCS staff with information for decision making purposes; preparing budget information to submit to Board; monitoring the finances to assure functions are within budget; maintaining district financial records; preparing claims for payment; receiving and recording county taxes; making timely deposits; organizing monthly bills to be approved by supervisors; documenting purchases; keeping accurate records of all grants administered by the watersheds and the district, this includes being knowledgeable of each grant, submitting reports for final payment, collecting grant monies, and distributing them out to all vendors.
  • Facilitating educational and informational services of the District through activities, speakers and service procedures; helping handle all aspects of functions such as educational workshops, tours, etc.; preparing agendas, speakers, entertainment, location, equipment, food and advertisement; handling travel arrangements; keeping newspaper apprised of meetings, agendas, and special awards, and contacting schools, 4-H, and churches as needed.
  • Intermittently assist in administering the Natural Streambed and Land Preservation Act (S.B 310) for the conservation district when necessary; provide information and assists with forms; receiving and reviewing applications with the Board; helping handle all correspondence generated by S.B. 310 applications; receiving official complaints; maintaining documentation of violations, annual log of permit numbers and actions taken, and forwarding application status to Montana Department of Fish, Wildlife, and Parks.
  • Submit applications for administration and watershed grants; administering the grants awarded to the conservation district and keeping accurate records on grants.
  • Attend training sessions and team meetings as deemed necessary, and performing other related duties as required.




Knowledge:  This position requires a knowledge of basic conservation practices and resources; use of a computer and office equipment.


Skills:  This position requires the ability to: work independently; assist in the field; provide timely follow-up to facilitators and partners; Understanding of watershed management concepts and the ability to present and explain watershed management topic to individual landowners, various agencies, local sponsoring organizations, and other conservation partners; be organized; be self motivated; prioritize tasks; maintain confidentiality; maintain accurate records; communicate effectively orally and in writing; follow verbal and written instructions; establish effective working relationships with fellow employees; effectively use office equipment including a computer.

  • Must meet NRCS Security Clearance
  • Must pass a federal background check
  • Must have a vehicle and current driver’s license
  • Must be able to lift 40 pounds
  • Must keep accurate timesheets



The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to:

High School diploma/GED

–One year experience in an office setting


–Knowledge of Microsoft Office Suite

–Knowledge of Website Design

–Degree and/or 1 year experience in related field

–Rural background

–Familiarity with conservation and/or natural resource related issues


COMPENSATION;  This position is funded for 20 hours a week with potential for additional hours through additional project implementation and associated grant funding.  Work schedule is somewhat flexible.  Accrued vacation and sick leave.  Wages $12-15/hr DOE.